Keep your personal data personal and protect the U of A’s information

Mobile Device Management (MDM) is a service to provide better information security for U of A corporate devices (smartphones and tablets). The application, called AirWatch, will enhance security by ensuring a six-digit pin (passcode, password or pattern) is used and enabling file and email encryption on U of A mobile devices.

Why the University is Implementing MDM

On an ongoing basis, the university experiences an unacceptably high number of lost or stolen unencrypted mobile devices.

These breaches:

  • require the university to notify the Provincial Privacy Commissioner
  • subject the university to high reputation and regulatory risks
  • have led to notifications to many individuals potentially at risk (whose information was stored on the lost or stolen device)
  • take significant time and resources to manage

An MDM tool also aligns with the university’s Information Technology Use and Management Policy and Encryption Procedure.

Which Devices are Impacted

The MDM application is required for U of A corporate paid phones/devices with a SIM card on corporate invoices (TELUS Mobility phones: pay-per-use plan, Bell Mobility phones: pay-per-use plan or existing contracted Rogers Communications phones).

An approach and solution for Bring Your Own Device is underway (personally owned devices including smartphones, laptops or tablets used to access U of A information).

How MDM Will Help You

If you lose your U of A corporate cell phone, you can contact IST (780-492-9400) to delete any U of A, personal, student or employee information from your phone, thus reducing the risk of a privacy or security breach. To update your phone’s pin or locate your lost phone, you can visit the MDM self service portal.

Technical Details  

  1. During iPhone enrolment the following default message appears: "The administrator may collect personal data, add/remove accounts and restrictions, list, install, and manage apps, and remotely erase data on your iPhone."

    This statement is created by Apple and is not part of the AirWatch application. The MDM software monitors the overall security and health status of the device.The information available to the AirWatch service is: device, status, Internet Protocol (IP) address, carrier and basic owner identifiers (device ID, serial number, Operating System version, enrollment date, carrier, asset number, battery life percentage, etc.)

  2. A small percentage (less than 1%) of users have experienced slower device performance. If you have experienced this, please contact IST at IST@ualberta.ca for assistance. This may require re-installing the application or restarting the device.

More Information

For more information about how to enrol in the AirWatch application or to view frequently asked questions, visit the MDM google site.

Contact

For questions about completing the AirWatch installation, contact IST at ist@ualberta.ca. Alternatively, if you have questions about this initiative, please contact the office of the Chief Information Security Officer (CISO) at ciso@ualberta.ca.