Kelly McDonagh is an Office Assistant. She works with the Dean of Students in their Career Centre.
Take a few minutes to see how G Suite shapes her life.
Q: What does an average work day look like for you?
A: I don’t think I actually have one. It really depends on the time of year and what else is going on in our office, like career fairs and mentoring cycles. But I’d say it’s mostly a mixture of program support, office maintenance and ordering, and a decent amount of problem solving.
Q: What is your Google moment?
A: When I realized that I can do appointments in Google Calendar, because it has saved me hours of work. I used to email back and forth with students trying to find a time to meet, and now I can just set up my blocks, send it out, and they sign up for a meeting time that works for them.
Q: What is your favourite feature in Google?
A: Overall, Google Drive, because it’s changed the way our office works. Specifically, Google Sheets. The ability for me to be in a spreadsheet while someone else is in the same spreadsheet, and we can both work on it at the same time, is just wonderful. I don’t have to run around door to door asking “Hey do you have this open?” Especially when it’s the end of the month and we have to reconcile finances.
Q: How has using Google changed the way you work?
A: Being able to have multiple people working on the same document simultaneously is amazing, and the freedom to do it from anywhere. So whether I’m working in my office or at home or at our resource centre, I can access the same documents and pick up where I left off. I don’t have to worry about saving the right copy and emailing it to myself.
Q: When you first started using G Suite, what surprised you over other applications?
A: It was incredibly intuitive. And any question I have, I can Google, so it’s been very helpful to be able to find those answers myself.
Q: If you were a Google app, what would you be and why?
A: I would be Google Calendar because I love to have everything organized and laid out, and Google Calendar is so efficient for that. It’s seamless when it comes to organizing people, and with an office of 26 people, it’s just impossible without a tool like that. Plus it’s similar to my role — I keep everybody running, and so does Google Calendar.
Q: If someone were to start using G Suite for the first time, what tips would you give them?
A: Don’t be afraid to click around. Whatever you want to do is likely possible, it’s just a matter of knowing what to look for. So the more you click around, the more you use the explore feature, the more you use G Suite Training, the more you’re able to know what the potential is, and you realize the potential is limitless. Anything you want to do, you can do.