The "How Do You Google" articles are part of an ongoing series called Between U and G. Find it here!
Aaron Langen is a Systems Administrator with the Office of the Dean of Students. He looks after the Dean of Students portfolio, which encompasses approximately 15 different units.
Take a few minutes to see how G Suite shapes his life.
Q: What does an average workday look like for you?
A: It’s very diverse, so I’m rarely solving the same problem over and over. There’s always something different, there’s always a different need, a different process, so the variety is nice.
Q: What is your favourite feature in Google?
A: I’m really enjoying the comment ability in Google Docs because I can just add a new comment and assign it to a coworker. Then I’m not just throwing a comment out into the wind — I’m explicitly directing it towards a specific person and getting their feedback.
Q: How has using Google changed the way you work?
A: I was here when we initially moved to Google, and the smallest thing that has made such a big difference is being able to see other people’s calendars. Now I can just schedule something into my coworkers’ calendars instead of working between ten different calendars and corresponding back and forth while we try to find a meeting time that works. It used to be messy, and now it’s super easy.
Q: What Google app could you not live without?
A: Past Gmail and Calendar, I would say Google Docs. It helps me collaborate in so many ways. I don’t have to worry about what version of Office someone is using and whether a feature is compatible with a Mac or a PC. If you have a browser, Google Docs will work.
Q: When you first started using Google, what surprised you over other applications?
A: I was really impressed at how much functionality you can get through a web interface, and I very much enjoyed the fact that Google gave us so much space. With a UAlberta account, you have unlimited storage. You can store whatever you want for as long as you want, and that’s really helped a lot of groups on campus.
Q: If someone were to start using G Suite for the first time, what tips would you give them?
A: Take it slow. There’s an ocean of depth, and you don’t have to wade all the way in, but it’s there if you want it.
Q: What is one last thing you want people to know about G Suite?
A: Google has something for everybody. A lot of people say “I don’t need that tool,” and maybe you don’t, but there’s something in G Suite that will save you time and effort. All you need to do is find it.
Who do you know that’s doing something cool with Google on campus? Send their info to firstname.lastname@example.org and they might be featured in an upcoming article! Until then, check out Information Services & Technology’s (IST) latest Google news.