Aaron Langen is a Systems Administrator with the Office of the Dean of Students. He looks after the Dean of Students portfolio, which encompasses approximately 15 different units.
Take a few minutes to see how G Suite shapes his life.
Q: What does an average workday look like for you?
A: It’s very diverse, so I’m rarely solving the same problem over and over. There’s always something different, there’s always a different need, a different process, so the variety is nice.
Q: What is your favourite feature in Google?
A: I’m really enjoying the comment ability in Google Docs because I can just add a new comment and assign it to a coworker. Then I’m not just throwing a comment out into the wind — I’m explicitly directing it towards a specific person and getting their feedback.
Q: How has using Google changed the way you work?
A: I was here when we initially moved to Google, and the smallest thing that has made such a big difference is being able to see other people’s calendars. Now I can just schedule something into my coworkers’ calendars instead of working between ten different calendars and corresponding back and forth while we try to find a meeting time that works. It used to be messy, and now it’s super easy.
Q: What Google app could you not live without?
A: Past Gmail and Calendar, I would say Google Docs. It helps me collaborate in so many ways. I don’t have to worry about what version of Office someone is using and whether a feature is compatible with a Mac or a PC. If you have a browser, Google Docs will work.
Q: When you first started using Google, what surprised you over other applications?
A: I was really impressed at how much functionality you can get through a web interface, and I very much enjoyed the fact that Google gave us so much space. With a UAlberta account, you have unlimited storage. You can store whatever you want for as long as you want, and that’s really helped a lot of groups on campus.
Q: If someone were to start using G Suite for the first time, what tips would you give them?
A: Take it slow. There’s an ocean of depth, and you don’t have to wade all the way in, but it’s there if you want it.
Q: What is one last thing you want people to know about G Suite?
A: Google has something for everybody. A lot of people say “I don’t need that tool,” and maybe you don’t, but there’s something in G Suite that will save you time and effort. All you need to do is find it.
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